Preliminary Design Meeting
- Design Proposal: Presentation of mood board + up to 3 revisions (if necessary).
- Design-related Recommendations: Suggestions for decor and quantity allocations.
- Rental Equipment Appointment: Accompany clients to rental appointments (e.g., tablespaces, etc.).
Post-Contract Meeting
- Aesthetic Discussion: Schedule an initial meeting after contract signing to discuss the overall event aesthetic.
- Event Design Creation: Explore inspirations and Pinterest boards to shape the event design.
Milestone Meetings
- Scheduled Check-ins: Plan meetings for regular updates and coordination with clients and event planners.
Day-of Event Coordination
- Primary Point of Contact: Serve as the main contact for the rehearsal and event day.
- Venue Set-up Oversight: Supervise the setup at both the ceremony and reception locations.
- Floorplan Review: Ensure optimal event flow through floorplan assessment.
Event Timeline & Vendor Coordination
- Detailed Timeline Creation: Develop a comprehensive, minute-by-minute timeline for the event.
- Vendor Communication: Maintain direct contact with all vendors 1 month before the event for seamless coordination.
On-the-Day Support
- Day-of Staff: Provide 1 Lead Coordinator + 1-2 assistants (depending on event complexity/guest count).
- Etiquette & Troubleshooting: Offer expert guidance on etiquette and handling any unexpected situations.
- Event Cueing: Coordinate planned moments (e.g., speeches, first dances, cake cutting) with the DJ/band.
- Emergency Kit: Supply a fully stocked emergency kit for any unforeseen needs.
- Wedding Party Assistance: Help the wedding party and family with flowers, corsages, boutonnieres, and other small items.
- Item Placement: Ensure proper placement of personal items (e.g., ceremony props, welcome table elements, toasting flutes, cake knife, table numbers, menus, name cards, bar signage).
Event Wrap-up
- Item Collection: Secure and hand over all wedding items to a designated family member or venue contact before JL Events departs.
- Vendor Payments: Distribute final payments and gratuities to vendors as per the client's instructions.
Client Portal (Will be Offered Soon)
- A checklist to track progress
- A calendar for upcoming meetings and payment due dates
- Design studio for collaborative vision sharing
- RSVP tracking
- Messaging platform for focused communication throughout the planning process